Today’s productivity tip is going to explain how to work productively with Word. We are going to focus on learning to use the real-time co-authoring feature in Word. You can work together on the same document by using real-time co-authoring in Word. Everyone on your team can simultaneously edit the same document. Flags indicate where teammates are working in the document, and you can see their edits as they make them with real-time typing. This capability is available when you are working in documents stored on Microsoft OneDrive for Business and Microsoft SharePoint Online. When another person opens the same document, you are both prompted to opt in if you have not previously done so.
Note: Opting in is an application setting, not a document setting. If you opt in, any time you find yourself in a collaborative space with others who have also opted in or who are co¬-authoring in Microsoft Word Online, they will see your changes as you make them. You can turn this setting off and on, but after you turn it on, it is not limited to the document you were in when you did so.
- Opting into real-time co-authoring
- Open a document stored on OneDrive for Business or on SharePoint Online.
- When you are prompted to share changes, select Yes. Real-time co-authoring is now on for any document you work on in a collaborative space.
Note: You will be prompted only if someone else is working on the document or opens the document while you are working on it.